Constitution and Bylaws of the Inventors Network of the Capital Area (INCA)
ARTICLE I. NAME
This organization shall be known as the Inventors’ Network of the Capital Area and shall be referred herein as INCA.
ARTICLE II. PURPOSE
The purpose of INCA is to promote the field of inventing through educational activities. INCA is a non-profit organization as defined by the Internal Revenue Service.
ARTICLE III. MEMBERSHIP
Section 1. Membership in INCA shall be open to anyone with an interest in the field of inventing. The membership shall consist of MEMBERS, ASSOCIATE MEMBERS, and ADVISORS.
Section 2. MEMBERS are those who have paid the dues set by the Executive Board. MEMBERS enjoy full voting and all other privileges that INCA extends to its membership.
Section 3. ASSOCIATE MEMBERS are those who have paid the associate dues set by the Executive Board. ASSOCIATE MEMBERS receive the INCA newsletter and are welcome as paying guests at INCA meetings. ASSOCIATE MEMBERS are non-voting members.
Section 4. ADVISORS are those who have made a significant contribution to INCA or who have expertise and knowledge of value to INCA. An invitation to become an ADVISOR is extended by the President. ADVISORS receive the INCA newsletter and roster and are welcome at all INCA meetings. ADVISORS are non-dues paying and non-voting members.
Section 5. Any MEMBER whose dues are not paid after they have been in arrears for 60 days is delinquent and is no longer eligible to vote and will automatically be dropped from the rolls.
ARTICLE IV. OFFICERS
Section 1. The officers of INCA shall be the President, Vice President, and Treasurer. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by INCA.
Section 2. At the regular meeting in March of each year, nominations for candidates will be accepted and voted upon. Only MEMBERS in good standing are eligible for nomination. The officers will serve for one year or until their successors are elected, and their term of office shall begin at the close of the meeting at which they are elected.
Section 3. No MEMBER shall hold more than one office at a time, but officers may succeed themselves in office.
ARTICLE V. MEETINGS
Section 1.The regular meetings of INCA shall be held on the third Monday of each month unless otherwise scheduled by the President.
Section 2. Special meetings may be called by a majority of the Executive Board or by a petition of twenty MEMBERS. Except in cases of emergency three days notice of a special meeting shall be given to all MEMBERS.
Section 3. Twenty MEMBERS shall constitute a quorum.
ARTICLE VI. EXECUTIVE BOARD DUTIES
Section 1. The officers and appointed directors shall constitute the Executive Board.
Section 2. The Executive Board shall have general supervision of the affairs of INCA between its regular meetings, make recommendations to the membership, and shall perform such other duties as are specified in these bylaws. The Board shall be subject to the orders of the membership, and none of its acts shall conflict with action taken by the membership.
Section 3. The Executive Board shall meet quarterly at a time and place to be set by the President.
Section 4. The President shall: Represent INCA either in person or by designee, at any meeting, gathering or other function where representation may be in order. Preside at regular and Executive Board meetings. Appoint and oversee Standing and Special Committees. The President shall have the authority to appoint Directors to fill operational roles as needed. These Directors shall automatically be members of the Executive Board.
Section 5. The Vice President shall: In the absence of the President, perform all the duties and responsibilities of the President. Become Acting President if the President should vacate his or her office during the term of office.
Section 6. The Treasurer shall: Receive, handle, and deposit all cash, checks, drafts, money orders and/or other negotiable instruments in the name of INCA. Prepare vouchers for authorized expenditures and initiate and co-sign checks for disbursement. Maintain adequate records of all collections, expenditures, and all INCA assets and liabilities. Render reports as required by the Executive Board. Annually render up the records for review by the Executive Board.
ARTICLE VII. PARLIAMENTARY AUTHORITY The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern INCA in all cases to which they are applicable and in which they are not inconsistent with the Constitution and Bylaws and any special rules of order INCA may adopt.
ARTICLE VIII. AMENDMENTS This Constitution and these Bylaws may be amended at any regular meeting of INCA by a two-thirds vote of those attending, provided that the amendment has been submitted in writing at the previous regular meeting. End of INCA Constitution and Bylaws.